DORSET WILDFOWLERS’ ASSOCIATION FOR SHOOTING AND CONSERVATION

CONSTITUTION AND RULES APRIL 2018  


CONSTITUTION AND AIMS


1. The Dorset Wildfowlers' Association for Shooting and Conservation

(DWA) is a club for sportsmen and women committed to wildfowling

and field sports.

2. The aims of the DWA are:

a. To uphold the rights of its members as wildfowlers and field

sportsmen.

b. To help and support its members in all practical ways, with

particular emphasis on wildfowling.

c. To promote mutual understanding among field sportsmen and

women, particularly in wildfowling matters.

d. To promote increased public understanding and tolerance of all

legitimate forms of live quarry shooting.

e. To gather and pass on any relevant information.

f. To promote sporting etiquette in all its forms.

g. To promote conservation of the Dorset countryside, Poole Harbour

and the Dorset littoral.

h. To promote the study and knowledge of wildfowl, ornithology and

natural history in the widest sense.


RULES

3. The objectives of the DWA are:

a. To preserve legitimate and sporting wildfowling and shooting in

Dorset for DWA members.

b. To promote and safeguard its members’ interests, as decided at the

Annual General Meeting (AGM), General Meetings or by the

Executive Committee.

c. To provide wildfowling in Poole Harbour, rough shooting, rifle

shooting (both full and small bore), seeking to provide more as

required.

d. To provide pest control shooting or other legitimate and sporting

means of controlling pests and vermin.

e. To provide clay pigeon shooting when there is sufficient interest to

justify it.

f. To foster and develop the study of wildfowl, game birds and

mammals, ornithology, and natural history.

g. To promote practical conservation wherever feasible.

4. The DWA is managed by an Executive Committee, which is elected

annually at the AGM, and has the authority to ensure that the Aims

and Objectives of the DWA are met.

5. The Officials of the DWA are a President, Vice-Presidents, a

Chairman, Vice-Chairman, Secretary, Treasurer, Conservation

Officer, Wildfowl Officer, Rough Shoot Officer, Membership

Secretary, Hon Legal Advisor(s) and Hon Gunsmith(s).

6. The Executive Committee is to consist of at least 8 members,

including the Chairman, Vice-Chairman, Secretary, Treasurer,

Conservation Officer, Rough Shoot Officer, Wildfowling Officer and

Membership Secretary.

7. There are to be other members appointed as Club Officers for the

purpose of running discrete DWA activities as required by the

Executive Committee. Examples include the Rifle Officer and

Library Officer.

8. All officials, Executive Committee members and Club Officers are to

be appointed annually at the AGM.

9. All offices are honorary, but Executive Committee members and club

officers are entitled to be reimbursed for expenditure in promoting the

DWAs business. The Secretary and Treasurer are to be rewarded with

a £100 pa honorarium, payable at the end of their tenure in office.

10. General meetings are to be held bi-monthly, usually at 8pm on the

last Thursday of the month at a venue to be determined by the

Executive Committee. Meetings will be held in April, June, August,

October and December, with the AGM in February in accordance

with rule 12. Additional, informal meetings may be arranged at the

discretion of the Executive Committee, during those months when no

formal meeting is planned. The purpose of the General Meetings is:

a. To discuss DWA matters of interest to all members.

b. To pass on information about any matter or forthcoming event that

may affect members.

c. To provide educational entertainment on any subject of field sports

or general natural history.

11. The Executive Committee is to meet monthly, usually at 8 pm on

the second Thursday of the month. All Executive Committee

members are expected to attend, and Club Officers are expected to

attend where their duties require them to do so. The Secretary is to

invite those to attend where the agenda for the Committee Meeting

includes discussion of those Officers responsibilities.

12. The AGM is to be held at the end of February annually in place of

the General Meeting, unless changed by resolution at a previous

AGM. All Executive Committee members and Club Officers are to

report to the members, with a written copy to the Secretary, of their

activities in the previous year.

13. An Extraordinary General Meeting (EGM) may be called at any

time by written application of 10 members or more to the Chairman.

Special Committee Meetings may be called at any time by the written

application of 3 Committee Members and Club Officers to the Chairman.

The applications are to state the reason for the request and be

signed by all applicants.

14. Nominations for all appointments are to be made at least 3 weeks

before the AGM to the Secretary. All nominations are to be signed by

a proposer and seconder and the candidate, who is to indicate his

willingness to stand.

15. Following debate, if any, resolutions at all meetings are to be

decided by simple majority on a show of hands. Where a member is

unable to attend the meeting, a postal, e-mail or proxy vote will also

be accepted. A postal, e-mail or proxy vote may also be used as the

sole ballot method, if required. These alternative voting methods will

be controlled to ensure duplicate votes cannot be cast. In the event of

even voting, the Chairman has the casting vote. The Chairman is to

declare the result of any vote, and the Secretary is to record the main

points of the debate and the members decision.

16. The Chairman and Vice-Chairman are responsible to the President

and members for running the DWA in accordance with the aims and

objectives of the DWA.

17. The Secretary is to maintain a record of the meetings, recording the

decisions taken and briefly recording the discussion. He is also to run

the business affairs, less finance, of the DWA, in liaison with the

Chairman.

18. The Treasurer is to maintain the accounts of the DWA in a legal

and honest manner. He is to maintain the accounts in credit, seeking

at every opportunity to improve the financial standing of the DWA.

He is to handle all financial transactions for the DWA, receiving

monies, and issuing cheques as required. Bank accounts are to be

maintained at a single, convenient branch of a High Street Bank. All

cheques are to be signed by the Treasurer, and counter-signed by

either the Chairman or Secretary; all cheques are to carry two

signatures.

19. The financial year of the DWA is from 1st January to 31st

December annually. The accounts are to be closed and balanced by

the Treasurer. They are to be audited by an elected Executive

Committee member and 2 ordinary members, who are required to

check that the accounts have been properly maintained, are accurate

and are in accordance with the DWAs aims and objectives.

20. As a further safeguard, the Treasurer is to balance the accounts at

the end of June annually, and provide proof of cash and bank

balances to the elected Executive Committee member and ordinary

members, who are to check that the accounts are accurate and

properly maintained.

21. The audited DWA Balance Sheet, and account of income and

expenditure with a comparison of the previous year’s figures, are to

be presented at the AGM as a proposal. The Executive Committee

member and ordinary members for the next years auditing and

supervision are also to be elected at the AGM.

22. The Rough Shoot Officer is responsible for all aspects of the

syndicate shooting on land, through appointed syndicate captains.

The Wildfowl Officer is responsible for all aspects of wildfowling in

Poole Harbour below the Mean Springs High Water Mark. The

Conservation Officer is responsible for promoting conservation in its

widest sense among members.

23. Membership runs from 1 September to 31 August annually.

Subscriptions will be calculated based on the current BASC

Affiliated Club membership rate and a DWA membership element.

The rates will be decided by the Executive Committee and announced

no later than the April General Meeting.

24. There are 6 types of membership, as follows:

a. Full Members. Adult members of the DWA, who have the right to

vote on all affairs of the DWA, and to serve on the Executive

Committee or be elected to Club Office. The Full Membership fee

comprises the current BASC Affiliated Club membership

subscription plus a DWA membership element.

b. Junior Members. Those who will still be under the age of 18 on the

1st April following subscriptions becoming due. They are entitled

to vote but not be appointed to office. They are to pay the BASC

subscription plus a DWA membership element.

c. Honorary Members. Normally awarded for long or valued

membership and service to the DWA, and proposed and seconded

for approval at an AGM. Honorary members retain voting rights

and are expected to pay their own BASC subscription or provide

proof of individual membership. In addition, those Honorary

Members wishing to be a member of a DWA syndicate should pay

a contribution to cover a proportion of insurance costs etc., which

comprises a reduced DWA membership element.

d. Husband & Wife Members. Where a spouse is a full member, the

other spouse may be a member at a reduced rate. The combined

subscription will be calculated as twice the current BASC

subscription plus a DWA membership element. They have the

same rights as full members

e. Gamekeeper Member. A Gamekeeper Member of BASC who pays

a DWA membership element. They have the same rights as full

members.

f. OAP Member. Person over the age of 65, paying current BASC

subscription plus a DWA membership element. They have the

same rights as full members.

g. Social member. A non-shooting DWA member, who has no need

for insurance therefore may not belong to BASC. Social members

pay a DWA membership element and are therefore eligible to vote

and serve on the Committee, they do not, however, take part in any

form of shooting.

h. Student Member. A bona fide full time Student aged over the

junior membership limit. The subscription shall be the current

BASC Student subscription plus a DWA membership element.

They have the same rights as full members.

i. Probationary member. A new DWA member who has not

completed the induction programme. They are entitled to vote and

take part in shooting activity under supervision, but may not

become syndicate members. Probationary members automatically

become full members on satisfactory completion of the induction

programme. Their membership fee comprises the current BASC

affiliated club membership subscription plus a DWA membership

element.

25. At its discretion, the Executive Committee shall offer, to those

members whose Membership Fees incorporate a BASC Affiliated

Club membership subscription (namely Full, Husband & Wife and

OAP members), the ability to pay their membership fees in twelve

equal instalments, which will be determined according to Rule 23.

These twelve equal instalments shall be paid one in each calendar

month from March to February each year, in payment of the

membership year, as defined in Rule 23. Full, Husband & Wife and

OAP members can, at any time, convert from paying annually to

monthly, by paying the appropriate monthly fee for any prior months

that they would have already paid for if they were paying monthly.

They would then pay the monthly fee from that point onward.

Membership fees for all other classes of DWA membership shall be

paid at the beginning of the DWA membership year, as defined in

Rule 23.

26. The Entrance Fee is to be determined by the Executive Committee,

and is to be paid on joining by all new members and lapsed members

on rejoining unless declared exempt by the Committee. Each new

member is to be given a copy of these rules on joining.

27. Every candidate for membership is to complete a questionnaire

and supply a passport photograph. Wherever possible applicants are

to be proposed and seconded by two current full members. All

candidates may be interviewed at the discretion of the Committee. All

applications are to be submitted to the Executive Committee for their

approval. All applicants who are accepted for membership will be

admitted on a probationary basis and may not shoot on any DWA

shoot unless accompanied by a full member. Probationary members

will be required to undertake an induction programme to:

a. demonstrate safe gun handling

b. knowledge of shooting law and etiquette

c. wildfowl recognition

d. attend a harbour familiarisation trip and work party.

Probationary members will automatically become full members on

satisfactory completion of the induction programme. The purpose of

this procedure is to ensure that members are fit and proper persons,

who are committed to preserving the future of field sports. This

should not prevent the membership of young people or those new to

the sport, who have yet to gain experience and who may do so

through the DWA.

28. The discussion of controversial political or religious topics at

meetings is forbidden, unless closely linked to a current field sports

issue.

29. Any member who breaks any DWA rule, or acts against the

interest of the DWA and its members, or breaks any rule of good

conduct or good sporting behaviour may be suspended from the

DWA. The decision for suspension will be taken in Committee, after

consideration of all the facts available to them, and if necessary,

calling for evidence from all involved or affected. Where suspension

is considered too harsh, the Committee should consider other

disciplinary action. The member(s) concerned is to have written

details of the alleged wrongdoings and may be given right to appeal

to a General Meeting.

30. The Committee may expel any member for misconduct, provided it

is proved to a satisfactory standard (that is the balance of probability),

or for any serious act, which the Committee judges to be against the

interest(s) of the DWA and its members. The member(s) concerned is

to have written details of the alleged wrongdoings and may be given

right to appeal to a General Meeting.

31. Rules may be made, amended, or cancelled at an AGM or any

EGM called for that purpose. The agenda for the Meeting is to be sent

to members 14 days in advance of any AGM or EGM showing the

proposals, in order that members have sufficient time to consider the

proposals before the Meeting.

32. There shall be not more than three TRUSTEES OF THE

ASSOCIATION. The first Trustees shall be appointed by the

Committee and the property of the Association (other than cash

which shall be under the control of the Treasurer) shall be vested in

them to be dealt with by them as the Committee shall from time to

time direct by resolution (of which an entry in the Minute Book shall

be conclusive evidence). The Trustees shall be indemnified against

risk and expense out of the Association property. The Trustees shall

hold until death or resignation or until removed from office by a

resolution of the Committee which may be for any proper reasons

which may seem sufficient to a majority of the members of the

Committee present and voting at any meeting remove any Trustee or

Trustees from the office of Trustee. Where by reason of any such

death, resignation or removal it shall appear necessary to the

Committee that a new Trustee or Trustees shall be appointed or, if the

Committee shall deem it expedient to appoint an additional Trustee or

additional Trustees, the Committee shall by resolution nominate the

person or persons to be appointed to the new Trustee or Trustees. For

the purpose of giving effect to such nomination the Chairman of the

Association is nominated as the person to appoint new Trustees of the

Association within the meaning of the Trustee Act 1925 Section 36

and shall by deed appoint the person or persons so nominated by the

Committee as the Trustee or new Trustees of the Association and the

provisions of the Trustee Act 1925 shall apply to any such

appointment. Any statement of fact in any such deed of appointment

shall in favour of a person dealing bona fide and for value with the

Association or the Committee, be conclusive evidence of the fact so

stated.

33. Where it is considered necessary to dispose of any DWA asset by

sale, gift or deed, 75% of the Executive Committee must attend the

meeting to discuss the proposal. A simple majority may decide on

such a disposal

SHOOTING RULES

34. Members taking part in any DWA shooting must be full paid up

members of the DWA and BASC. They are to be covered by 3rd

Party or Public Liability Insurance.

35. All members are to comply with UK and local law in relation to

firearms, ammunition, and shooting in any form.

36. The Rough Shoot Officer is to maintain a list of members of the

various Syndicates, not including Wildfowl Harbour Permit Holders.

He is also to maintain a single list of those waiting to join a syndicate:

syndicates are not to maintain private lists. Applications to join the

waiting list of any syndicate may be made to the Rough Shoot Officer

at any time. Syndicate Captains are to inform the Rough Shoot

Officer of any vacancies that occur, or are likely to occur, in their

syndicates. The Rough Shoot Officer is to appoint members to

syndicate vacancies, in consultation with Syndicate Captains. A

member should not normally occupy a place on more than one

syndicate. However, where vacancies still exist at the start of the

syndicate year and there is no other member waiting, a member may

join a second syndicate for the duration of that syndicate year, with

no guarantee that he can continue in subsequent years.

37. Syndicate Captains are responsible for complying with the law and

the terms of the lease.

38. Syndicate fees are to cover the cost of the syndicate lease, and are

to be paid to Syndicate Captains in time for the rent to be paid on

time. Only with the authority of the Committee will syndicates be

allowed to borrow DWA funds to cover rent or other costs.

39. Syndicates, under the leadership of the Syndicate Captain, will

formulate their own rules, which are to be submitted to the Executive

Committee for approval prior to being taken into use. Copies are to

be given to each syndicate member and to the Rough Shoot Officer.

Syndicate Captains are to report, with a written copy to the Secretary,

at the AGM. In their absence, a representative must be appointed.

40. Pest shooting and vermin control is to be controlled by the Pest

Officer. In executing his duties, he may be required to levy small

charges to cover administrative costs in arranging the shooting or

control. Members may apply to the Pest Officer at any time for

inclusion on his list of pest control members, and on initial

application and annually, at a time announced by the Pest Officer,

produce for his inspection a valid shotgun (or Fire Arms) certificate.

41. Members’ dogs are to be kept under control.

42. No fowl are to be offered for sale under any pretext from DWA

shoots. (Note: It is a criminal offence to offer Wild Geese for sale.)

43. The use of any gun, rifle or weapon to fire or propel a single

projectile for the purpose of killing wildfowl on tidal waters is

prohibited and deemed to be conduct detrimental to the sport of

wildfowling.

44. Rifle shooting, full and small bore, is to be conducted under the

auspices of the Rifle Officer, who is to ensure that all necessary

legislation, rules and guidance are complied with. He and another

member are to be qualified as Range Conducting Officers in

accordance with NRA or other applicable regulations.

45. Shooting by Members’ Guests. Members of the DWA may invite

non-members to shoot provided that they are members of a field

sports body recognized by the DWA (acknowledging need for 3rd

party insurance and support for field sports) and provided that they

make the appropriate arrangements in good time with the Rough

Shoot or Wildfowl Officer. The DWA member must accompany the

guest at all times and is held responsible for all aspects of his/her

conduct and behavior, including briefing the guest on what to expect

and the rules of the DWA.